Expense Reports

Putting Expense Solutions’ Optical Character Recognition Capabilities Under the Microscope

by Jim Whitmore

Putting Expense Solutions’ Optical Character Recognition Capabilities Under the Microscope

Of all the innovations that have made receipt submission a painless part of expense management, the ability to capture receipt images on a mobile phone and upload them directly into the expense solution is one of the greatest. But how do different OCR offerings add up?

Why is Mobility the Foundation of Effective Expense Management in Construction?

by Stephen White

Why is Mobility the Foundation of Effective Expense Management in Construction?

The construction industry is more exposed to economic ebbs and flows than almost any other sector of the economy. As a result of this position, construction companies must ensure that they carefully maintain cash flow and cost control, even during boom periods. How can employee expense automation solutions help this?

The Cost-Control Benefits of Analytics in Expense Management

by Tim Wheatcroft

The Cost-Control Benefits of Analytics in Expense Management

Travel Expense Software solutions can create huge volumes of data on employees' business travel spend. How can organisations use this to make smarter decisions?

7 Steps to Expense Submission Nirvana - Making Life Easy for Your Business Travellers

by Frank Davis

7 Steps to Expense Submission Nirvana - Making Life Easy for Your Business Travellers

Expense management systems must provide several receipt submission formats, to match the different types of receipt format in use, as well as users’ own preferences. What types of receipt submission should your expense solution be able to support, to cater to the full spectrum of your organisation’s users and their travel profiles?

Chrome River FOLIO: Taking the Headache Out of Hotel Folios

by Nick Ludlow

Chrome River FOLIO: Taking the Headache Out of Hotel Folios

With countless different line items such as food, parking and high-speed internet, hotel folios can be a pain to enter into expense claims - especially when your expense management provider doesn't take info from a certain hotel chain. Chrome River FOLIO solves this challenge with a single click.

Higher Education Expense Claims: a Unique Challenge

by Robin Hanselman

Higher Education Expense Claims: a Unique Challenge

Unlike commercial organisations, whose expenses are funded by operating budgets, higher education institutions’ faculty and research members’ travel and expenses are often funded by grants and scholarships. These funding sources often have a variety of different requirements for how they can be used, and therefore require specific reporting regulations for expenses.

7 New Year’s Resolutions to Make Expense Management a Breeze in 2017

by Tim Wheatcroft

7 New Year’s Resolutions to Make Expense Management a Breeze in 2017

The worst thing about most New Year's resolutions is that they're so easy to break. To make your expense management easier in 2017, here's a list of things that you should not do, along some a couple of one-and-done fixes that will benefit you throughout the year.

Top 10 Perils of Using a Manual Expense Solution

Top 10 Perils of Using a Manual Expense Solution

Nearly half of all organisations are still stuck using manual expense claiming systems. If you continue to use paper-based processes instead of an expense automation solution, the risks could easily outweigh any perceived benefits.

How the Olympics Gets me Thinking About Expenses

by Tim Wheatcroft

How the Olympics Gets me Thinking About Expenses

Unless you live in a cave or have just woken up from a months-long coma, you’ll have noticed that the Olympics are in full swing. However, in addition to marvelling at the athletes' exploits (go Team GB!), seeing participants from more than 200 countries and territories competing made my mind spin in terms of the sheer logistics when it comes to the expenses that each team must incur, and how these will all get reimbursed into the currencies used across those nations once everyone returns next week

6 Key Expense Management Best Practices

by Tim Wheatcroft

6 Key Expense Management Best Practices

If you went to last week’s GBTA Conference, you probably came back with a fresh perspective, having seen the latest and greatest trends and innovations in the business travel industry. With these still fresh in your mind, now is a good time to revisit how travel and expense policies are managed at your own organisation.

Chrome River and Sabre: Making Integrated Travel and Expense Even Smoother

by Alan Rich

Chrome River and Sabre: Making Integrated Travel and Expense Even Smoother

As you may have noticed from today’s announcement made at the GBTA national conference, we are proud to become a Premier Provider of expense management for Sabre, one of the world’s biggest travel technology providers. This comes just a couple of weeks after we announced Sabre as the latest travel industry leader to adopt our expense management solution for its own 10,000 global employees.

Chrome River and Traxo Means Even Easier Hotel Expenses

by Alan Rich

Chrome River and Traxo Means Even Easier Hotel Expenses

As you may have seen from today’s press release, we’ve just announced an exciting new relationship with Traxo for hotel receipt integration. This will give Chrome River EXPENSE users an even better (and easier) experience when preparing their expense claims, and we’re sure it will be very well received by anyone who’s ever had to manually import or allocate hotel receipt data into their expense claim.

Take me to The River

by Julie Roy

Take me to The River

Today, we are excited to unveil a new corporate brand at Chrome River, one that reinforces our commitment to the long term success of our customers, our continuing global growth, and our firm belief that user experience is paramount.

4 Ways to Escape Expense Report Purgatory

by Tim Wheatcroft

4 Ways to Escape Expense Report Purgatory

Whether you’ve just finished a week-long trip, or if you’ve been stashing receipts all month, doing your expenses can become one of those monotonous tasks that ranks even below timesheets at the bottom of the to-do list. This means that they get put off, and off, and off, until you reach a point where a) you’re broke and need them to be reimbursed so you can put food on the table, b) your wallet is bulging more than your financial controller’s eyes will once they see how much you’re claiming for the past few months, or c) both of the above.

5 Things to Consider When Choosing a Global Expense Management Solution

by Craig Weiner

5 Things to Consider When Choosing a Global Expense Management Solution

If you are a global organisation looking to upgrade your expense management solution, there is a dizzying array of offerings on the market. Many of the vendors you speak to will tell you that they offer a global solution. However, there’s being able to process the occasional foreign hotel and restaurant bill, and then there’s a true global solution that will work for thousands of end users across dozens of different countries, supporting complex workflows, tax requirements and regional standards.

Why is streamlined expense management automation so critical for law firms?

by Karen DeLucia

Why is streamlined expense management automation so critical for law firms?

Let’s face it, we pretty much all procrastinate when it comes to submitting expenses. For most people in the workforce, the biggest pitfall of late expense submission is that you don’t get paid on time, so you may have to cover a credit card bill out of pocket. A bit of a pain, but rarely more than that. However, the impact of this for law firms can be much more far reaching. A tardy submission often results in a write-off absorbed by the firm, since the client will not pay beyond a certain cut-off date. As profit margins at law firms tend to be narrow, losing profits due to poor or delayed expense claiming can be critical.

Seven tips for creating an expense policy that your employees will love (well, almost)

by Mandy Neske

Seven tips for creating an expense policy that your employees will love (well, almost)

We’d all love to fly first class and eat steak dinners on somebody else’s dime, but if everyone did that, many companies would run out of cash pretty quickly. Therefore, creating a sensible expense policy is a must for any organisation to both control costs and, as we recently said in our white paper, reduce business expense fraud. Without a clear policy, staff are left in the dark about what is and isn’t allowed, and will just assume how much they can spend. And we all know what “assume” does.

Small T&E Expenses that Can Make Huge Impact on Bottom Line

by Connie Moser

Small T&E Expenses that Can Make Huge Impact on Bottom Line

Travel and expense managers are likely to keep a keen eye on the big, fat expenses that come with every business trip. However, it’s often the smaller, less costly items that can really start to add up. Flights and hotels typically account for three-quarters of the overall cost of business trips. Ground transportation and auxiliary spending account for the other one-quarter of the costs, and they can be sneaky costs indeed.

Expense analytics as a cost management tool

by Mandy Neske

Expense analytics as a cost management tool

Even though we seem to have only recently recovered from the last recession, it looks as though another downturn could be lurking on the horizon. As a result, savvy CFOs and their FP&A teams are keeping a closer-than-usual eye on corporate and personal expenses, in order to conserve funds.

7 Questions Non-Profits Should Ask When Choosing a Travel and Expense Management Solution

by Ali Mast

7 Questions Non-Profits Should Ask When Choosing a Travel and Expense Management Solution

One of the most critical issues for any non-profit is maintaining a close eye on spend. One area where things can get out of hand if not managed carefully is employee (and non-employee) expenses – everything from operational items like paper for the office printer, to airline tickets and hotel stays.