Expense Management

Putting Expense Solutions’ Optical Character Recognition Capabilities Under the Microscope

by Jim Whitmore

Putting Expense Solutions’ Optical Character Recognition Capabilities Under the Microscope

Of all the innovations that have made receipt submission a painless part of expense management, the ability to capture receipt images on a mobile phone and upload them directly into the expense solution is one of the greatest. But how do different OCR offerings add up?

Chrome River Hits New Global Expense Milestone with Launch of 31st Language

by Tim Wheatcroft

Chrome River Hits New Global Expense Milestone with Launch of 31st Language

Chrome River adds to its global expense management capabilities with yet more languages, so even more of our users in over 115 countries worldwide can now submit their expenses in their native language.

Three Reasons Why Manual Expense Management Kills Policy Compliance

by Julie Roy

Three Reasons Why Manual Expense Management Kills Policy Compliance

Corporate travel expense policies are created for a reason: to provide clear guidelines for travellers, which saves the organisation money by minimising excessive or wasteful spend. As with all regulations, these policies are only effective if they’re adhered to. To achieve this, organisations need to make it easy for them to be followed and hard for them to be sidestepped.

Taking Corporate Cards into the Virtual Age

by Ted Stavropoulos

Taking Corporate Cards into the Virtual Age

The end of the traditional corporate card era is looming. The way that organisations source, pay for, and reimburse business travel has changed more in the past five years than the previous several decades combined.

Why UX is a Critical Factor for a Successful Software Deployment

by Jim Whitmore

Why UX is a Critical Factor for a Successful Software Deployment

Any investment that a company makes in a new product or solution can only deliver its intended benefits if it's used - and embraced - across the organisation. While reluctant employees can avoid having to use some software solutions, when it comes to tools such as expense reporting, there isn’t really an option to sidestep it. However, this doesn’t mean that an optimal user experience needs to be an afterthought in the software review process.

Why your Expense Policy Should Follow your Business Travellers (Not Just the Other Way Around)

by Tim Wheatcroft

Why your Expense Policy Should Follow your Business Travellers (Not Just the Other Way Around)

How often does your organisation's expense policy get updated, and how does it address innovations in travel and travel technology? In order to keep your employees satisfied, you should ensure that your policy stays abreast of emerging travel trends.

Why is Mobility the Foundation of Effective Expense Management in Construction?

by Stephen White

Why is Mobility the Foundation of Effective Expense Management in Construction?

The construction industry is more exposed to economic ebbs and flows than almost any other sector of the economy. As a result of this position, construction companies must ensure that they carefully maintain cash flow and cost control, even during boom periods. How can employee expense automation solutions help this?

7 Reasons Why the Finance Team Should Push for Expense Management Software

by Tim Wheatcroft

7 Reasons Why the Finance Team Should Push for Expense Management Software

While there's no denying that automating end-user processes and enabling hassle-free mobile submission of expense claims provides major ease-of-use and time-saving benefits for business travelers, the ROI that these benefits deliver is often dwarfed by the impact that expense automation has on the finance function.

Chrome River and Lyft Launch Integration for Even Easier Business Rides

by Tim Wheatcroft

Chrome River and Lyft Launch Integration for Even Easier Business Rides

Chrome River and Lyft are making it even easier for business travellers to create expense claims.

Creating and Enforcing Expense Policies: The Happy Medium for Cost Control and Employee Satisfaction

by Julie Roy

Creating and Enforcing Expense Policies: The Happy Medium for Cost Control and Employee Satisfaction

Corporate travel and expense policies have long been a hot-button issue for HR departments. On one side are travelling employees, who want to be able to choose the airlines and hotel chains where they have high status, or select flights and lodgings that are more convenient for them. On the other side are CFOs and corporate controllers, whose primary focus is to manage costs and minimise unnecessary spend. While these may seem like two groups that will never find common ground, a combination of reasonable policies, intelligent enforcement, and smart technology tools can keep all parties happy.

6 Reasons for Implementing an Expense Management System

by Dave Terry

6 Reasons for Implementing an Expense Management System

Forty-six percent of respondents to a recent survey said they still submit their expenses manually - stuffing their pockets, wallets and briefcases with wrinkled receipts. These bunched up pieces of paper then get stapled to printed spreadsheets that must be typed up, listing every detail of every item, and then mailed to accounting departments. In an era where the majority of business functions have been automated, expenses are one of the few areas that still involve an excessive amount of manual processing.

How Expense Automation Can Increase Manufacturers’ Profit Margins

by Stephen White

How Expense Automation Can Increase Manufacturers’ Profit Margins

Any opportunity for manufacturers to lower manufacturers' operating expenses is welcomed by the CFO, whether this is hedging against commodity price increases and exchange rate fluctuations, or identifying opportunities for cost reductions within the supply chain. But what about reducing the cost of back-office processes?

Reducing Employee Expense Fraud – Strategies and Tools for HR Leaders

by Greg Allworth

Reducing Employee Expense Fraud – Strategies and Tools for HR Leaders

It’s estimated that expense fraud committed by employees adds up to nearly $3 billion per year across North America. How can HR teams prevent this from happening at their organisation?

Capturing and Optimising Your True Corporate Travel Program Spend Using Total Cost of Ownership

by Ted Stavropoulos

Capturing and Optimising Your True Corporate Travel Program Spend Using Total Cost of Ownership

If your CFO or controller asked you to provide the organisation’s total travel spend over the past year, how would you get that data? The obvious (and traditional) answer is to ask for reports from your travel agency, breaking down hotel, flight and rental car costs. That should give you a pretty accurate figure, right? Well – not really.

Specialist Expense Vendors vs. ERP Suite Modules: Pros and Cons

by Jim Whitmore

Specialist Expense Vendors vs. ERP Suite Modules: Pros and Cons

For mid-size and large companies, best-of-breed travel and expense or all-in-on isn’t the only decision to be made when it comes to expense software. Many ERP providers also offer expense management capabilities as part of their broader suite of financial and HR tools. How do you decide which works best for you?

New Gartner Market Guide: Key Criteria for Travel Expense Management Solutions

by Tim Wheatcroft

New Gartner Market Guide: Key Criteria for Travel Expense Management Solutions

Gartner has just released its 2017 Market Guide for Travel Expense Management (TEM) Software. The guide is essential reading for any organisation that’s thinking of investing in an expense management solution in the coming year, or is considering upgrading its existing solution.

7 Steps to Expense Submission Nirvana - Making Life Easy for Your Business Travellers

by Frank Davis

7 Steps to Expense Submission Nirvana - Making Life Easy for Your Business Travellers

Expense management systems must provide several receipt submission formats, to match the different types of receipt format in use, as well as users’ own preferences. What types of receipt submission should your expense solution be able to support, to cater to the full spectrum of your organisation’s users and their travel profiles?

Less Appy, More Happy: How the Mobile Web Can Lead to Easier Expense Management

by Robin Hanselman

Less Appy, More Happy: How the Mobile Web Can Lead to Easier Expense Management

Any expense management solution worth its salt these days will tout its mobile capabilities. Most of these solutions will highlight their iPhone or Android apps as a key selling point. However, for the both hard-pressed business traveller and the company for whom they work, apps aren’t always the best solution.

Expense Reimbursement, I’d Like You to Meet the Real World…

by Tim Wheatcroft

Expense Reimbursement, I’d Like You to Meet the Real World…

Combining expense reimbursement with the payroll slows your process to a crawl, making your employees wait weeks for payment. Decouple the two and see how much happier you make employees AND finance.

Chrome River or Concur – How to Decide Which Works Best for You

by Holly Allison

Chrome River or Concur – How to Decide Which Works Best for You

Organisations who are looking for a full-featured, enterprise-grade expense management solution often find that the choice comes down to Chrome River and Concur. Once the shortlist has been created, how can finance, IT and procurement teams work out which solution works best for their team?

4 Critical Things to Look for in Your Next Expense Management System

by Tim Wheatcroft

4 Critical Things to Look for in Your Next Expense Management System

Your road warriors are complaining about your expense system having a clunky old interface that looks more like Frogger than Facebook. Your system administrators say that the level of customer service could put Basil Fawlty to shame. Your AP team tells you that the vendors’ invoices have more unexpected charges than a hospital bill. It’s time. Time to start looking for a new expense management system.

Alternative Facts and The Fallacy of Offline Expense Management

by Mandy Neske

Alternative Facts and The Fallacy of Offline Expense Management

There has been a lot of discussion in the business software market about the benefits of browser-based, responsive web (RWD) apps versus native Android and iOS apps. Even though there is evidence showing that more and more organisations are moving toward RWD for mobile software deployment, the debate continues as to which is better, just like Mac vs. Windows, Peyton vs. Tom and Pepsi vs. Coke.

3 Biggest Corporate Card Expense Headaches (and How to Fix Them)

by Ted Stavropoulos

3 Biggest Corporate Card Expense Headaches (and How to Fix Them)

Corporate card programs may make corporate spend better managed and even easier for the card holder, but they still leave a number of hassles for both cardholders and administrators when it comes to expense claims.

Higher Education Expense Claims: a Unique Challenge

by Robin Hanselman

Higher Education Expense Claims: a Unique Challenge

Unlike commercial organisations, whose expenses are funded by operating budgets, higher education institutions’ faculty and research members’ travel and expenses are often funded by grants and scholarships. These funding sources often have a variety of different requirements for how they can be used, and therefore require specific reporting regulations for expenses.