After a long day of meetings, you head back to your hotel room, kick back, and start thinking about dinner. You could go to one of the restaurants nearby, but you already have your shoes off, and eating alone in public can feel awkward. There’s always room service, but the menu doesn’t look appealing and the high prices would be a stretch for your per diem. Fortunately, a wide variety of delicious cuisine is also available via your smartphone.
An article in The New York Times explains that many business travelers are passing up room service in favor of food-delivery companies like Seamless, GrubHub and Delivery.com, which offer a wider selection, tastier options and quick delivery at a lower cost than room service.
These services connect hotel guests to outside restaurants through a website or mobile app, and some offer reporting features designed to simplify travel expense management. Younger travelers increasingly prefer to use a delivery service. They like the convenience of ordering from a mobile app and the low cost of delivery compared to room service.
When combined with a mobile expense tracker app, you can order a meal and track where your per diem is in real time. This makes it easy to stay current with expenses while on the road, instead of trying to remember your expenses and locate crumpled receipts when you get back to the office. Tracking expenses as you go is easy thanks to the user-friendly dashboard, and it helps your company reimburse you in a timely fashion.
When the delivery service arrives with your meal order, just use your mobile device snap a photo of the receipt. Tap “Send Expenses” to save the expense to your Chrome River EXPENSE dashboard. It will be there the next time you log in, ready to drag and drop into an expense report. And be sure to look for integrations between delivery services and expense report apps that make the whole transaction seamless.
We’d like to hear your feedback. Which do you prefer when you’re traveling – food delivery or room service? Share your thoughts in the comments section below!
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Our choice of Chrome River EXPENSE was made in part due to the very user-friendly interface, easy configurability, and the clear commitment to impactful customer service – all aspects in which Chrome River was the clear winner. While Chrome River is not as large as some of the other vendors we considered, we found that to be a benefit and our due diligence showed that it could support us as well as any large players in the space, along with a personalized level of customer care.
We are excited to be able to enforce much more stringent compliance to our expense guidelines and significantly enhance our expense reporting and analytics. By automating these processes, we will be able to free up AP time formerly spent on manual administrative tasks, and enhance the role by being much more strategic.